Keyboard Shortcuts & Productivity Tips: Efficiency Guide

Master these keyboard shortcuts to work faster across Windows, macOS, and Office applications. This guide also includes handy productivity tips.

Windows Shortcuts

File Management

• Ctrl+C: Copy
• Ctrl+X: Cut
• Ctrl+V: Paste
• Ctrl+Z: Undo
• Ctrl+Y: Redo
• Windows+E: Open File Explorer

Application Control

• Alt+Tab: Switch applications
• Windows+D: Show desktop
• Windows+V: Paste history
• Alt+F4: Close application
• Windows+Shift+S: Take screenshot

Text Editing

• Ctrl+A: Select all
• Ctrl+B: Bold
• Ctrl+I: Italic
• Ctrl+U: Underline
• Ctrl+F: Find
• Ctrl+H: Find & replace

macOS Shortcuts

File Management

• Cmd+C: Copy
• Cmd+X: Cut
• Cmd+V: Paste
• Cmd+Z: Undo
• Cmd+Shift+Delete: Empty trash

Application Control

• Cmd+Tab: Switch apps
• Cmd+Space: Spotlight search
• Cmd+Q: Quit application
• Cmd+Shift+3: Screenshot

Office 365 Shortcuts

Word

• Ctrl+N: New document
• Ctrl+O: Open
• Ctrl+S: Save
• Ctrl+P: Print

Excel

• Ctrl+Home: Go to beginning
• Ctrl+End: Go to end
• Ctrl+Page Up: Previous sheet
• Ctrl+Page Down: Next sheet

Outlook

• Ctrl+N: New email
• Ctrl+1: Mail
• Ctrl+2: Calendar
• Ctrl+K: Find

Gmail Shortcuts

• g: Go to label
• c: Compose
• /: Search
• r: Reply
• a: Reply all

Productivity Tips

1. Multitask: use Alt+Tab to switch
2. Search: use Ctrl+F in any app
3. Undo mistakes: Ctrl+Z is your friend
4. Quick print: Ctrl+P for printing
5. Select all: Ctrl+A to select content

Browser Shortcuts

• Ctrl+T: New tab
• Ctrl+W: Close tab
• Ctrl+Shift+T: Reopen closed tab
• F11: Full screen
• Ctrl+L: Focus the address bar

Contact

For more shortcuts and productivity help, reach our team:

Email: Team@alcousa.org

Phone: +1(208) 391-7176

Hours: Monday-Friday, 8 AM - 6 PM EST